A bylaw relating generally to the conduct of the affairs of the AIRDRIE LADIES’ FASTBALL LEAGUE.
Unless otherwise defined herein, the following capitalized terms used in this By-Law shall have the following meanings:
“AGM” means Annual General Meeting of the Members
“Board of Members or Board” means the elected Executive and two (2) Team Representatives from each team participating in the League.
“Committee” means ad hoc groups created by the Executive to assist with the conduct of business of the League.
“Executive” means the collective of Executive Officers.
“Executive Officer or Officer” means an individual holding an elected position of the Executive.
“League” means the Airdrie Ladies’ Fastball League or ALFL.
“League Meeting” means any meeting of the Members for the conduct of business.
“League Minute Book” means the record book for all matters conducted by the League, including, but not limited to, minutes and decisions rendered.
“League Rules” means the rules as passed by the Board at any given time.
“Member” means any approved subscriber of the application and By-Laws of the League. Approved subscribers include players and coaches in good standing at any given time.
“Rules & Regulations” means the “League Rules”.
“Team Representatives” means any Member of a team participating in the League present at a meeting to represent their team.
“Waiver and Release” means the form required to be signed by each Member and Umpire prior to the start of each season.
The name of the Association shall be the Airdrie Ladies’ Fastball League (“ALFL or League”)
The financial status of the association will be considered as a non-profit organization.
The object of this association shall be to promote and administer ladies softball in the City of Airdrie. The Executive and Board for each year will act in the best interests of the League and any changes or major decisions concerning the League will be voted on by the Board.
Number of Executive Officers: The Executive shall consist of no more than eleven (11) Officers. At the time of election and throughout the term of office the Officer shall be a Member of the League.
Election and Term: Officers are elected by the Members at the AGM. The term of each Officer shall be one (1) year, except with respect to the President, who shall hold office for a term of two (2) years and act as Immediate Past President for the next term, if not re-elected.
Executive Conduct: The Executive shall have full control and management of the business and affairs of the League. The conduct of business by the Executive is subject to the By-Laws or directions given to them by a majority vote at any meeting properly called and constituted.
Financial Authority: The Executive shall appoint three (3) signing officers from the elected Executive during any given term. Two (2) signing authorities are required for financial transactions.
Meetings: Executive Meetings shall be called by any Officer as business of the League is required. Minutes of the meeting will be taken by the Secretary, should the Secretary be unavailable the President may appoint another Officer to take minutes.
Voting: All motions will be approved by simple majority vote, unless otherwise stated in the By-Laws. With exception to the President, all Officers will have the power of one (1) vote. The President may only vote in the event of a deadlock.
Responsibilities of Officers: All Officers are expected to have knowledge and understanding of the By-Laws and League Rules. Officer responsibilities listed below include but are not limited to:
Immediate Past President:
Number of Committees: There is an unlimited number of Committees that can be formed. Committees are formed or disbanded on an as needed basis, as determined by the Executive.
Committee Structure: Committees will be led by a Chairperson. Committees shall have a minimum of one (1) member and an unlimited maximum to conduct the responsibilities of the Committee.
Chairperson Appointment and Terms: Committee Chairs are appointed on a volunteer basis. Should more than one volunteer express an interest in the position, the Chair will be determined by a vote of the Members at the AGM. The term for each Chair shall be for a minimum of (1) year. Committee Chair appointments will be reviewed at each AGM.
Responsibilities of Committee Members: All Committee Members are expected to have knowledge and understanding of the By-Laws and League Rules. Committee Chairs do not hold voting power.
Meetings of Committees: Meetings of Committees will be called as required by the Committee Chair. Minutes of the meeting can be taken by any member of the Committee and forwarded to the Secretary for filing.
Number of Members and Teams: There will be no limitation to the number of teams in the League, but at all times 75% of League membership registered must be residents of Airdrie.
Privileges of Membership: The Members of the association shall remain “in good standing” and receive all the privileges of membership so long as:
Refusal of Membership: The League reserves the right to refuse membership and/or revoke the membership of any Member by resolution of the Board with a reason being provided. In order to revoke membership, the vote by the Board must be supported by 75% of the total vote.
Responsibilities of Members:
The location for all meeting shall be Airdrie, unless otherwise agreed upon by attendees.
The Annual General Meeting shall be held prior to the start of the current season.
Notice: All Members of the League shall receive notice of the AGM no later than twenty-one (21) days in advance of the meeting.
Business of Meeting: The business required for conduct at the Annual General Meeting includes, but is not limited to:
Voting: All voting shall be by a show of hands, unless a motion demanding a ballot is brought forth. All Members present will be allowed a vote. All motions shall be passed by a simple majority.
Minutes: Minutes of the meeting will be taken by the Secretary and filed in the League Minute Book.
Notice: The current Executive may call League Meetings at any time for the conduct of business. All Member of the League shall receive notice and may be present.
Voting: All voting shall be by a show of hands, unless a motion demanding a ballot is brought forth. Voting will be done by the Board (with no team having more than 2 Team Representatives).